Personal data

What is kept

• Everyone: e-mail address, name, language of e-mails, date of last login, and a profile picture if you add one.
• Volunteers: phone number (optional), teams, slots, waiting lists, ticked tasks, and a history of sign-ups and changes, which keeps the names of the people concerned; for an edition that provides them, t-shirt size, meals taken and dietary requirements (optional, seen by the coordination only).
• Partner contacts: the details of the organisation, the people declared to attend (name, e-mail, dietary requirements when given) and a log of changes.
• Staff: the identity given by the single sign-on provider.

What for

Only to organise the event: partnerships, the volunteer schedule, and the e-mails about them (login links, reminders, changes to your slots). Nothing is sold or passed on, there is no advertising and no tracking.

Who sees it

• The event team (staff) sees everything needed to run it.
• The volunteer coordination of an edition, and the leads of a team, see its members with their e-mail and phone number.
• Other volunteers see the names of the people on the slots they can take, never their e-mail or phone number.
• Partners see their own organisation only.
• The staff, the coordination and the team leads may let an AI assistant read for them what they see, with a personal token: what it reads (names, slots, and for those who run a team, e-mails and phone numbers) is then sent to the assistant's provider. What you wrote about your diet is never sent there: it is only counted.

Gravatar

Only if you ask for it from your profile, this server looks up the picture linked to your address on gravatar.com (Automattic): it sends a hash of your address, then keeps the picture up to date. Your browser, like everyone else's, never contacts gravatar.com.

Cookies

One session cookie keeps you logged in; others remember your language and theme. No measurement or tracking cookie.

How long

Your account lasts as long as you take part. After an edition, the team purges its data: attendees and their dietary requirements, sign-ups, volunteers' t-shirt sizes, meals and diets, and the people who no longer take part in anything; the histories keep no names. A volunteer can also stop at any time from their profile, which deletes their account.

Your rights

You can see, correct or delete what concerns you, or object to its use, by writing to contact@capitoledulibre.org (volunteers). If the answer does not satisfy you, you may complain to your data protection authority (in France, the CNIL).